Voucher Entry in Tally.ERP 9 Part-1/2

Voucher Entry  in Tally.ERP 9

All the financial transactions are recorded in a document called a voucher. Voucher entry is required for recording the same into the books of accounts. For every transaction, you need to enter an appropriate Tally voucher to get the same posted into the particular ledgers and finally to update the financial positions of the corporate.

The voucher entry menus options are available under Transactions with in the Gateway of Tally . The Payroll and Order Vouchers are available in Tally.ERP9 and can be enabled as per requirements basis.

The Payroll Vouchers can be enabled by pressing the key  F1: Accounting Features , whereas the Order Vouchers can be activated with the key F2: Inventory Features .

Note: If the company’s configuration is in Accounts Only mode then  Inventory Vouchers option will not be available under under Transactions .

Predefined Vouchers in Tally.ERP 9

Tally.ERP9 has the following predefined Vouchers, for different business requirements for recording different transactions. In Tally.ERP9 you can also create user-defined Vouchers (Voucher Types) as per your voucher entry requirements. List of predefined vouchers are :

  • Contra Voucher
  • Payment Voucher
  • Receipt Voucher
  • Journal voucher
  • Sales Voucher / Invoice
  • Debit Note Voucher
  • Credit Note Voucher
  • Purchase Voucher / Invoice

Contra Voucher

A Contra voucher entry  involves in  transfer of cash between one Cash A/c  to another cash account or to  Bank A/c,  and vice versa . means it  is a transaction which indicates transfer of funds from:

  • Cash account to Cash account
  • Cash account to Bank account
  • Bank account to Cash account
  • Bank account to Bank account

All of the transactions mentioned above can be recorded using contra voucher entry

To view the Contra Voucher Entry Screen,

Contra Voucher
Contra Voucher
  • Go to Gateway of Tally Accounting Vouchers
  • Click on F4: Contra from the Button Bar or press F4 key .
  • select Account > select the other account > Enter amount >Control+A to Accept the contra voucher .

Payment Voucher

Payment voucher entry is used to record all bank and cash payments.  company can settle it’s a creditor’s bill by cash or  cheque.

  • Go to Gateway of Tally >select Accounting Vouchers > Press F5 key : Payment .
  • Select the Account Cash or Bank > under particulars select the appropriate creditors ledger > fill the amount and accept the voucher.

Payment voucher entry can be entered using Single Entry or Double Entry mode. To configure this setting  Press F12 Key and change Use Single Entry mode for Payment/Rcpt/Contra to Yes.

For example : The company settles expenses of Conveyance, Staff Welfare, Postage and Stationery through Cash in one payment voucher. To enter this voucher use  single entry mode where you will be crediting the Cash Ledger only once.

Note: Similarly the transactions can be recorded in single-entry mode even in Receipt voucher and Contra vouchers.

Payment in Voucher entry mode

When there are  multiple debits and credits involved in an entry, then you should use  double entry mode for passing the payment voucher entry.

Receipt Voucher

Receipt Voucher is used to record the money received from debtors against sales Invoices or on Account and also for all transactions where money is received are entered into Tally.ERP9.

  • Go to Gateway of Tally > Accounting Vouchers.
  • Click on F6: Receipt from the button bar or press F6 key .

Receipt Voucher is entered for cash and bank using following rules:

  • Credit the Sundry Debtor  account and debit the Cash account, if you receive cash or
  • Debit the Bank account where you need to deposit the money, if you receive it via Cheque.

Receipt Entry Using Bank

  1. Go to Gateway of Tally > Select Accounting Vouchers > Press F6 Key : Receipt.
  2. Under Particulars, select  the Sundry debtors name as defined in the ledger master .
  3. Fill the amount , select the appropriate values in the bill wise details, under method of adjustment and hit OK to accept the voucher.

Note: the Transfer Mode option will appear only if the option Show Transfer Mode is set to Yes in F11:

 Go to Gateway of Tally F11: Features Set/ Alter Transaction Types to Yes . Set under Transaction Type > Others > under Receipts to Yes. 

Purchase voucher with GST

Purchase voucher is used to record all the Purchase transactions of the company whether bought on cash or credit . Before recording a purchase voucher we need accounting masters (Please read if haven’t read yet) to be configured. Ledgers needed to record a purchase vouchers are:

  1. Purchase Account under Purchase group
  2. Sundry Creditor ledger under Sundry Creditor group
  3. CGST ledger under Duties and Taxes
  4. SGST ledger under Duties and Taxes

Now follow the step mentioned below to record a purchase voucher:

Purchase Voucher
Purchase Voucher
  1. Go to Gateway of tally>Accounting Voucher>F9 Purchase
  2. Change date Using  F2 keys to change the date of invoice.
  3. Enter supplier Invoice number & date of invoice.
  4. Select party name
  5. Select purchase ledger.
  6. select all three stock items, quantity, rate.
  7. Select ledger, CGST & SGST, This would be IGST in case of interstate transactions. The tax will be calculated automatically.

Generating Tax Analysis Report

To view the Tax Information click on the Tax Analysis or Alt+A the following window will appear

Tax Analysis
Tax Analysis

Press ESC key to get back to purchase voucher screen & press enter key  to accept the voucher.

Generating GSTR-2 Report

This purchase voucher entry will also used to generate GSTR-2 report which the monthly .

Display> Statutory Report>GST>GSTR-2

Voucher Entry

It shows the Taxable value, Total Tax and Total ITC (Input Tax Credit) available .

PS: Tally.ERP9 is a comprehensive software by Tally Solutions, Simple easy to use, It is best suited for  Accounting, Inventory and Payroll management and fully complaint with Goods and Services Tax.

Some of the voucher entries has been covered here and remaining vouchers would be covered in the next blog. Hope it will add value to you. Please comment on the comment section below. Subscribe it get the instant updates of new blogs.

Similar Post:  Update GST for Stock Items and Groups ,       Create, Alter, Delete a Ledger in Tally.9 ERP,  How to Activate GST in Tally.ERP9 ?

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2 years ago

very good notes

2 years ago

[…] Voucher Entry in Tally.ERP 9 Part-1/2,        Update GST for Stock Items and Groups,      Create, Alter, Delete a Ledger in Tally.9 ERP […]

2 years ago

[…] Voucher Entry in Tally.ERP 9 Part-1/2 – DigitalSanjiv 4 days […]

2 years ago

[…] Similar Post : GST Invoice Format in Tally.ERP9, Voucher Entry in Tally.ERP 9 Part-1/2 […]

Om prakash
Om prakash
2 years ago

nice notes

2 years ago


2 years ago


2 years ago

very good

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