Create, Alter, Delete a Ledger in Tally.9 ERP

Create, Alter, Delete a Ledger in Tally.9 ERP

Create Ledgers in Tally.9 ERP

A ledger is the actual account head which is used to identify your transactions and are used in all accounting vouchers. The  examples of ledgers are , purchase Account,  sales Account, Cash Account, Bank Account etc. . Without a ledger, you cannot record any transaction.

Predefined Ledgers

All ledgers are clubbed into certain groups . These groups and ledgers plays a major role in  classifying them to the profit and loss or balance sheet.

There are two pre-defined ledgers in Tally.ERP 9:

  • Cash ledger Account
  • Profit and loss account
Cash Ledger Profit and Loss Ledger
The cash ledger is grouped under cash-in-hand. The profit and loss account ledger comes under primary group.
The opening balance of a Cash ledger can be entered on the day the books begin. Profit and Loss Account ledger is carried forward from the previous year. It;s opening balance is previous year’s profit or loss closing balance. The balance entered is the opening profit/loss. It is shown in the balance sheet as opening of the profit and loss account in the liabilities.
This ledger can be altered and deleted This ledger cannot be deleted but it can be modified.

Create Ledgers one-by-one

  1. Go to Gateway of Tally Accounts Info. >  Ledgers >  Create (Single Ledger) . The Ledger Creation screen appears as shown below:

    Create Ledger
    CreateL edger
  2. Enter the Name of the ledger account. Duplicate names are not allowed.
  3. The alias of the ledger account, can also be added so that the ledger can be accessed using the original name or the alias name.
  4. Select the List of Groups from the  group category .

Note: To create a new group from this field, directly press Alt+C .

The ledger accounts can be altered anytime to change its group classification.

  1. Enter the Opening Balance of a ledger . The opening balance value can be defined for the ledger which falls under an asset or a liability. It;s value is set as per its  balance available  during in the beginning of books.

Display/Alter Ledgers

You can alter any information of the ledger master with the except for the closing balance under the group stock-in-hand .

  • Go to Gateway of Tally Accounts Info. Ledgers  >  Display or Alter .

you can always Modify an  account ledgers whether it is a single ledgers or a multiple ledgers. However not all the fields can be modified for multiple ledgers.

Delete a ledger

  • Go to Gateway of Tally Accounts Info. >  Ledgers  Alter > Press Alt+D .

Note: A ledger  can only be  deleted  if no vouchers for that ledger have been created in Tally.ERP9. Still, it can be deleted after deleting all the voucher containing this ledger has been deleted.

Current Liabilities and Current Assets Ledgers

Current Liabilities are short term liabilities which can span within the financial year at the most. It contains the accounts like bills payable,  Outstanding Liabilities, Statutory Liabilities etc. The Current  Assets contains both the  Current assets and Fixed assets. To create Fixed Assets ledger:

  1. Go to Gateway of Tally Accounts Info. >  Ledgers  Create .
  2. To maintain accounts with inventory you need to Enable Inventory values are affected option.
  3. You can Enable Cost Centres are applicable if you wish to define a cost centre in order to ascertain the cost involved for particular head . This can be done by using Function key F11 : accounting Features by selecting the option Maintain cost centres to Yes.

Duties and Taxes Ledger

Tax Ledgers should be created under Duties and Taxes group which contains all tax accounts like CGST, SGST, IGST, UTGST etc.

  1. Go to Gateway of Tally Accounts Info. >  Ledgers Create .
  2. Enter the name of the ledger as per your requirement let us says you need to create CGST ledger then type CGST as name of ledger then under Duty/Tax > Select GST > Central Tax > percentage of calculations > rounding method > finally accept to save the ledger.

Rounding Method

Rounding is useful in rounding  off the duty value. By default rounding method is set blank. when we select the  rounding method, its  rounding limit option is displayed.

For example:

For duty value 124.33 and rounding Limit is 1,

  • Downward rounding will show as 124.
  • Normal rounding will show as 124.
  • Upward rounding will show as 125.

Expenses and Income Ledgers

the accounts related  to expenses and incomes are nominal accounts. The rules for these accounts is Debit what comes in and Credit what goes out. examples of nominal accounts are Rent Account, Electricity expense, stationery a/c, Commission Received, discount received etc. To create an account related to income or expense do the following :

1.  Go to Gateway of Tally Accounts Info. >  Ledgers >  Create .

2.  Type Rent Account in the name field of the ledger.

3.  under the list of the groups Select Indirect Expenses.

  1. if your company maintains accounts with inventory then you can Set the option Inventory values are affected? to Yes  .
  2. Press Ctrl+A to accept.

Note: Select Indirect Income from the List of Groups if you want to create an income ledger like commission Received.

Create Multiple Ledgers in one-go

This method is particularly helpful when You want to create multiple Ledgers at a time and it  saves the time as well .

  1. Go to Gateway of Tally Accounts Info. Ledgers Multiple ledgers Create .
  2. Select group under group drop down options under which you want to create the ledger.
  3. Enter the Name of Ledger .
  4. Enter the Opening Balance .  Opening balance  is the balance as on the date of beginning of books.
  5. You need to Specify whether the Opening Balance of the ledger is Debit balance or Credit balance in the field Dr/Cr .
  6. Save the Multi Ledger Creation screen.

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PS: Tally.ERP9 is a comprehensive software by Tally Solutions, Simple easy to use, It is best suited for  Accounting, Inventory and Payroll management and fully complaint with Goods and Services Tax.


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Units of Measures and Godowns in Tally.9 ERP,    Update GST for Stock Items and Groups,    Voucher Entry in Tally.ERP 9 Part-1/2

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